Privacy Policy

Name and contact details of the controller and the date protection officer
This privacy policy notice applies to the processing of data by

DUNAMIS MIND LTD
which is a private company limited by shares registered in England and Wales with Company Number 07560420.

Registered office:
1 Bromley Lane
Chislehurst
London
BR7 6LH

Principal place of business:
1 Bromley Lane
Chislehurst
London
BR7 6LH

DUNAMIS MIND LTD has notified the Information Commission that it is a data controller and its registration number is ZA042158.

Should you have any questions about this Privacy Policy or our processing of your personal information, please contact office@dunamismind.com.

Personal information we hold
Personal information is information that can be used to identify you or that is about you.  We collect and process the following personal information:

• identity, contact and background information such as your full name, address, title, telephone number, email address, gender, business and personal, biographical and background information, information about your employer or business and information about your employees and officers, as relevant;
• financial information, including source of and net wealth, assets held, source of funds and bank account details.

We may process special categories of personal information.  The General Data Protection Regulation (GDPR) provides that this includes data concerning your health, personal data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, data concerning sexual orientation or data relating to a criminal record or alleged criminal activity.

The date we collect about you
We collect, or you provide, your personal information to us when you use our contact form or in connection with the services we provide to you. You might be the client who provides us with information about you and others or you might be involved in our client’s matters. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We might collect the following data:

• Identity Data includes first name, maiden name, last name, username or similar identifier, title, date of birth and gender.
• Contact Data includes billing address, delivery address, email address and telephone numbers.
• Financial Data includes bank account and payment card details.
• Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
• Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
• Usage Data includes information about how you use our website, products and services.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

When you visit the website www.dunamismind.com, operated by DUNAMIS MIND LTD the browser running on your terminal device automatically transmits information to our website server. This information is temporarily stored in a log file. Without you taking any action, the following information is recorded and stored until it is automatically deleted:

• IP address of the computer initiating the visit,
• date and time of access,
• name and URL of the accessed file,
• website from which access was initiated (referrer URL),
• quantity of transmitted data in bytes,
• name of browser being used and, if applicable, your computer’s operating system and the name of your access provider.

We process the forenamed data for the following purposes:

• to ensure that the connection to the website is established smoothly,
• to ensure that our website is user-friendly,
• to evaluate system security and stability, and
• for further administrative purposes.

The lawful basis for processing your personal data
We rely on the following legal bases to process your personal information:

• performance of a contract, typically for our services but the contract may alternatively involve your provision of services to us if you are a supplier;
• compliance with law or regulation;
• our and others’ (including our clients’) legitimate business interests whilst applying appropriate safeguards that protect your privacy; or
• consent.

Where we process special categories of personal information we will do so on one of the following bases:

• your explicit consent; or
• in relation to employment, where necessary for carrying out our obligations and exercising specific rights as a data controller.

The purposes of our processing your personal data
We process your personal information:

• to provide our services to our relevant clients, which, if you are not a client, may involve our handling your personal information on behalf of our clients; we may disclose personal information to third parties if reasonably necessary in connection with our provision of services;
• to manage and administer our relationships with our clients, their personnel and intermediaries and our other business, supplier and professional contacts;
• to comply with our legal obligations including anti-money laundering, data protection, information security; the procedures may involve that we process copies of your or your personnel’s identity documents and other background information;
• to establish, exercise or defend our legal rights or for the purpose of legal proceedings;
• for recruitment purposes;
• to record and monitor your visits to our website and use of our technology tools.

Sharing your personal information
We may share your personal information with trusted third parties both within and outside the European Economic Area (‘EEA’) pursuant to contractual arrangements or regulatory obligations we have with or owe to them, including:

• third party professional advisers such as barristers and overseas law and tax firms;
• other suppliers of services (including IT services) to DUNAMIS MIND LTD;
• third parties involved with the services we provide to clients such as solicitors, accountants, and other intermediaries and courts, public registrars and stock exchanges.

On occasions we may need to share your personal information with regulatory authorities and government agencies.  If so, we will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.

The level of information protection in countries outside the EEA may be lower than that offered within the EEA.  Where third parties with whom we share your personal information process it outside the EEA, our written agreement with them will include appropriate contractual clauses to ensure that your personal information remains protected and secure in accordance with applicable data protection laws.

Keeping your personal information
We will keep your personal information on our various systems, for the periods specified in relation to the relevant system in our Data Protection Policy.

When determining relevant retention periods, we take into account factors including:

• our contractual and business relationships with you and the purpose for which we hold your personal information;
• legal obligations to retain data for a certain period of time;
• relevant statutes of limitations;
• potential disputes;
• best practice; and
• guidelines issued by our regulator and relevant supervisory authorities.

Data security
When you visit our website, we use the widely adopted protocol secure sockets layer (SSL) in conjunction with the highest encryption level supported by your browser. As a general rule, 256-bit encryption is supported. If your browser is incompatible with a 256-bit key, we revert to the 128-bit v3 technique instead. The open or closed lock or padlock symbol displayed on the browser page or further information contained in the properties of the browser show whether or not the data constituting our website are encrypted during their transmission.

In other respect, we take suitable technical and organisational security measures to protect your data against coincidental or intentional manipulation, partial or complete loss, destruction, and unauthorised access by third parties. We continuously improve our security measures in keeping with technological progress.

Cookies, Google Analytics and Google Maps
We use cookies on our website. These are small files that are automatically created by your browser and stored on your terminal device (laptop, tablet, smartphone or similar) when you visit our website. Cookies do not damage your device or contain any viruses, Trojan horses or other malware.

Cookies are repositories for information arising in connection with the specific device that is in use. This does not mean, however, that we directly obtain any knowledge of your identity in this way.

One of the reasons we use cookies is to enhance user-friendliness. We use session cookies, for instance, to recognize that you have previously visited individual pages of our website. These cookies are automatically deleted when you leave the website.

Likewise, we also use temporary cookies for the purpose of enhancing user-friendliness which are stored on your device for a specific defined period. If you visit our website again in order to use our services, these cookies automatically recognize both your previous visit and the inputs and settings you made so as to avoid having to repeat them.

We additionally use cookies to record statistics about the use of our website and for the purpose of enhancing our offering to you (see Analysis Tools). When you revisit our website, these cookies enable us automatically to recognize that you have been with us on a previous occasion. They are deleted automatically upon expiry of a defined period.

The processing of data by way of cookies is necessary for the specified purposes of the legitimate interests pursued by us or by a third party.

The cookies we use are “analytical cookies” sent by Google Analytics.  They allow us to recognise and count the number of visitors and to recognise and track which parts of our website you visit when you are using our website.  This helps us to improve the way our website works, for example by making sure visitors are finding what they need easily.

We may also use the information collected from our use of cookies to estimate our audience size, analyse trends and general usage patterns of our website, optimise our website, and for other research and marketing purposes.  This is statistical information and does not identify any individual.

An overview of Google Analytics is available at http://www.google.co.uk/intl/en/analytics/privacyoverview.html.

You are not obliged to accept cookies.  If you wish, you can set your browser to notify you before you receive a cookie so you have the chance to accept it and you can also set your browser to refuse to receive or send all cookies.  The website http://www.allaboutcookies.org/ (run by the Interactive Marketing Bureau) contains step-by-step guidance on how cookies can be switched off by users.

Google Analytics also uses web beacons (also known as web bugs).  A “web beacon” is a clear picture file which keeps track of your navigation through the website.  Turning off the website’s cookies as detailed above will prevent web beacons from tracking your specific activity.  The web beacon may still record an anonymous visit from your IP address but unique information will not be recorded.

If you wish to opt out of being tracked by Google Analytics across all websites you can visit http://tools.google.com/dlpage/gaoptout and download the Google Analytics Opt-out Browser Add-on.

By using our website without disabling cookies you are consenting to our use of cookies and web beacons as described in this policy.

More information on cookies and web beacons is available at the website http://www.allaboutcookies.org/

Our website uses Google Maps for the presentation of map information. When using Google Maps, Google collects, processes and uses data on the use of Maps functions by visitors of our website. More information on Google’s data processing is available at the website https://policies.google.com/privacy?hl=en&gl=uk

Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

• request access to your personal information and information about how we process it (data subject access request’); we may need to refuse your request for your personal information, if it is the subject of legal professional privilege belonging to one or more of our clients;
• request rectification or deletion of the personal information that we hold about you;
• request the restriction of processing of your personal information;
• object to processing of your personal information where we are relying on a legitimate interest (or that of a third party) and there is something about your particular situation which makes you want to object to processing on this ground; you also have the right to object where we are processing your personal information for direct marketing purposes;
• request the transfer of your personal information to another party in a machine-readable, commonly used and structured format.

If you want to exercise any of these rights, please contact us at office@dunamismind.com.
We try to respond to all legitimate requests within one month.

Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current.  Please keep us informed if your personal information changes during your business relationship with us.

Right to complain
If you wish to request further information about any of the above rights, or if you are unhappy with how we have handled your information, please contact us at office@dunamismind.com.

If you are not satisfied with our response to your complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to the Information Commissioner’s Office at https://ico.org.uk/global/contact-us/ or on T: 0303 123 1113.

Changes to this Privacy Policy
We may update this Policy at any time without notice; any changes will be notified to you using the e-mail address you have given us and/or by an announcement on this website.  Your continued use of this website, following the posting of changes to these terms, will mean you accept these changes.